Document Management
The term Document Management includes both Office files and wiki pages. While the general processes are the same – such as version control, review, and approval – the specific procedures for each type of document differ and are described in the relevant guides.
PCP BP&IS owns the document and template management processes and the DMS tools, including review, approval, baselining, archiving, and adherence to ABB Master Data. DMS administrators manage access rights within the DMS.
Process and Guidance
- 9AAD135076 OnePCP DMS user manual provides detailed instructions on handling documents in OnePCP DMS, including access rights, property changes, and migration. Any such requests should be submitted to the PCP BP&IS DMS team via a service request (ticket).
Any requests for changes in the OnePCP DMS (access rights, property changes, migration, etc.) are requested to the PCP BP&IS DMS team with a service request (ticket).
- How-to Edit, Review, and Approve Markdown Files describes the process specific to .md files managed in wiki pages.
All PCP R&D project and product documents must be properly managed and stored in the designated systems, such as OnePCP DMS, PLM for production-related documents (e.g. parts lists, mechanical and arrangement drawings), or Azure DevOps wiki pages for architecture and technical documentation. Regardless of the system used, documents must follow the general process requirements for version control, review, and approval within the responsible organization, as outlined in 9PAA103127 Document Management—Principles and methods.
The specific procedures may differ depending on the tool and document type, but the same overall principles apply.
Approval Requirements
The review and approval process applied will depend on organizational requirements:
- For details on which document types require formal review, refer to 3BSE039313_Names on RACI.
- For other types of reviews and development activities, refer to 9AAD135076 OnePCP DMS user manual.
Further detailed guides like this "3BSE052207_Review_Process_Guideline"can be described as part of the tailoring in the Quality Plan or saved in the "04 Process Related Guidelines" folder as described in Document Structures for Product Development user guide.
If you are unsure what procedure to follow, please consult with your manager or the quality responsible for your organization.
How to reference PCP R&D QMS in MS Office documents
It is strongly recommended to avoid inserting direct links from MS Office documents to web pages, as these links are difficult to maintain and may become outdated and/or broken.
Instead, reference information in a structured and maintainable format within the document itself. Here's an example of an effective way to provide references:
| Doc. ID | Version/Baseline | Title/Page |
|---|---|---|
| PCP R&D Processes | 2024.3 (pdf) | Chapter 3.10.7: R&D Quality Criteria |
| PCP R&D Processes | latest (web) | Guides/Documentation/Manage-References-to-Process-Artifacts/ |